Constitution of the Houghton Anime Review Organization March 2000 ARTICLE I: NAME: The official name of the organization will be the Houghton Anime Review Organization, abbreviated with the acronym HARO. ARTICLE II: OBJECTIVES: 1) To promote the appreciation of the art form of Japanese animation, anime. 2) To promote an understanding of anime. 3) To develop affiliations with other similar organizations, at the local, national, and international levels. ARTICLE III: MEMBERSHIP: 1) Voting membership shall be granted to those persons who are registered students at Michigan Technological University. 2) Associate memberships shall be granted to those persons who are not registered students at MTU. ---------- 3) Memberships shall be for the period of one school year, starting in the first term of the academic year. All members must pay dues of an amount to be determined elsewhere. OR 3) Memberships shall be for the period of one school year, starting in the first term of the academic year. All members must pay dues to be determined at the first scheduled meeting of the year, or else the default value of $5.00 per year or $3.00 per term. OR 3) Memberships shall be for the period of one school year, starting in the first term of the academic year. All members must pay dues which shall be $5.00 per year or $3.00 per term, unless they are changed at the first scheduled meeting of the year. If scheduled, members who have already paid shall have the choice of paying the difference or getting a full refund for the amount paid. ---------- 4) In compliance with Michigan Technological University's Board of Control Equal Opportunity Policy effective 07/20/90, HARO will not discriminate on the basis of race, religion, color, national origin, age, sex, sexual orientation, height, weight or marital status. The organization must also be committed to the policy of not discriminating against handicapped individuals or veterans. ARTICLE IV: OFFICERS: I ) All officers must be voting members and have a minimum GPA of 2.0 on election. 2) Elections will occur at a regular meeting in spring term. Should any officer withdraw membership, an election to replace him/her will be held at the next meeting. 3) In case of malfeasance, misfeasance, non feasance, an officer may be removed from office with a 2/3 majority vote at which a quorum is present. 4) The officers and their duties are as follows. a. President - will organize and preside over meetings, and help with the general organizing of HARO activities. b. Vice-President - will assist the President in general HARO activities and act in the President's place at meetings if the President is not present. c. Secretary - will be responsible for keeping records of HARO activities (including meetings), as well as for keeping HARO library and archives. Will chair the programming committee. d. Treasurer - will keep all finical records including payments of membership dues and the disbursement of funds for HARO projects. Will chair the finance committee. e. Public Relations - will be responsible for keeping contact with other organizations and promoting awareness of HARO and its activities. Will chair the PR committee. f. Baka Officer(s) - temporary officer(s), may be appointed by any regular officer for a term of up to 48 hours. Baka officers are not considered regular officers for the purposes of this constitution. ARTICLE V: MEETINGS AND QUORUMS: 1) Regular meetings shall occur at least once per term, as set by precedent. The first regular meeting of the year will address dues. 2) Special meetings may be called be announcement; either by any officer or the request of at least three voting members. 3) HARO will hold regular showings at least once per week during regular class weeks. At least one officer must be present at these showings. These showings shall be the responsibility of the programming committee. 4) Special showings may be held in addition to regular showings at the discretion of the programming committee. 5) A quorum, for purposes of normal voting shall be defined at least 1/2 of the voting members and the president or vice-president. 6) Proxy votes will be allowed with the following limitations a. A person acting as proxy must have written permission. ---------- [Debate deleting this line] b. Proxy can be proxy for only one party. ---------- c. Members voting by proxy have one business week to change their vote. d. Proxy may also be made by telephone, and/or electronic means (eg. email). ARTICLE VI: COMMITTEES: I ) The standing committees are as follows. a. Programming committee this committee is responsible for selecting time, place and material watched for showings within guidelines set by the committee chair. b. PR committee - Facilitates trading within and with out the organization. Responsible for advertisement and assisting the PR officer. c. Finance committee - Responsible for setting up and organizing all fundraising events and assisting the treasurer 2) Special committees shall be formed as needed, by action of the President, or by majority vote. ARTICLE VII: ADVISOR: HARO shall have an advisor who is a member of the faculty or staff of MTU. The advisor will help maintain continuity, act as a general resource person, and aid in establishing communication between HARO and the university. ARTICLE VIII: FINANCES: 1) Donations, dues and fundraising will generate normal HARO income. 2) Expenditures over $5.00 will require approval by a majority of regular officers. 3) All expenditures must be recorded and reported to the treasurer, including minor expenses (under $5.00) and must be cleared with an officer, who will sign a receipt for it. 4) The HARO treasury will be kept in an official banking institution if needed. The treasurer will give a report of club finances at each regular meeting. ARTICLE IX: ARCHIVES AND LIBRARY: 1) HARO will maintain a club library and archives. The library will consist of such material relating to the nature of HARO that comes into the possession the club. 2) HARO members may borrow items from the library; all loans must be cleared though the secretary who is responsible for maintaining and organizing the archives and library. 3) During the regular school year, the library shall be kept on campus. ARTICLE X: RATIFICATION: This constitution must be ratified by a simple majority of the charter members. It will then be given to the Dean of Students for approval. ARTICLE: XI AMENDMENTS: Alterations to the constitution may be proposed by any voting member. The proposal must be made in writing and presented at a regular meeting, or special meeting at which 2/3 the voting membership is present. The amendment will be voted on at the next meeting, at least one week later, thus allowing discussion and debate of the new amendment. A 2/3 majority of the voting membership is required for approval. The Dean of Students must approve it before it is implemented.